The Executive Assistant to the President and Office Manager is a highly visible and
impactful role that provides calendaring and administrative support to the President
of San Diego State University and manages the administrative functions of the Office
of the President.
Reporting directly to the President, the Executive Assistant to the President and
Office Manager works closely with the President and her leadership team in managing
a full and dynamic schedule. They develop and maintain systems to attend to appointment
and meeting details to ensure the professional execution of all such activities.
The Executive Assistant to the President and Office Manager communicates on behalf
of the President and prepares and oversees the preparation of the President’s correspondence.
They provide general administrative support to the President and always exercise decorum
and protocol appropriate for the President’s Office, those the office serves, and
those that engage with the office. Due to the bi-national locale of the University
and the University’s initiatives, they will regularly engage, coordinate, and work
with stakeholders and representatives from both the United States and Mexico.
In managing the administrative functions of the Office of the President, the Executive
Assistant to the President and Office Manager is responsible for the office’s budget,
records management, facilities, equipment, logistics, correspondence, and front-desk
reception, and supervises two administrative staff involved in the conduct of this
work. The Executive Assistant to the President and Office Manager is strategic and
tactical and develops and maintains systems and business processes to ensure the seamless
execution of the office’s administration. They demonstrate a commitment to continuous
quality improvement and provide outstanding service to a variety of internal and external
stakeholders, maintaining an overall standard of excellence for the Office of the
Assistant to the Human Resources Director