Accounts Payable

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Accounts Payable

The San Diego State University Accounts Payable Department supports the university by providing services necessary for financial management. Accounts Payable is supervised by the University Controller, in the area of Financial Operations, under the division of Business and Financial Affairs.

 

Due to the current COVID-19 situation, the Accounts Payable department is currently working remotely like many other campus departments.  At this time, Accounts Payable will process the following payment types as followed:

Check batches are processed on Tuesday and printed on Wednesday.

EFT, Credit Card, and Wire batches are processed Tuesdays and Thursdays.

 

References

• Adobe Sign Training
• Procurement and Payments — Quick Reference Guide

Service Areas

• Cell Phones for Business Use — Process and Procedures
• Gift Card Policy and Reports
• Instructionally Related Activities (IRA) / Student Success Fee Academic Related Programs (SSF ARP)
• PCC Newsletter
• Relocation Policy
• SDSU AP Invoice Management Report, please contact the AIS Help Desk at 619-594-0899 for assistance
• SDSU Travel Policy

Responsibilities

• Nonresident Alien (NRA) Payment
• State and Federal Tax Reporting
• Travel Assistance
• Travel Approval Updates:
  
  • In light of the COVID-19 pandemic and the guidance provided by the CSU system, all non-essential travel has been suspended through June 30, 2021. President de la Torre has the authority to approve exceptions to travel and in-person meetings when there is a compelling reason that supports the academic and co-curricular mission of the campus. Such exceptions will be granted on a very limited basis. Consequently, the campus is implementing a new travel approval procedure.
  • Please refer to the following information:   SDSU Travel Work Flow
• Travel Reminder:  SDSU may not use state funds to require or allow employees to travel to certain states with laws that authorize or require discrimination on the basis of sexual orientation, gender identity or gender expression.
  • Banned states are as followed: 

    Alabama, Arkansas, Arizona, Florida, Georgia, Idaho, Iowa, Kansas, Kentucky, Mississippi, Montana, North Carolina, North Dakota, Indiana, Louisiana, Ohio, Oklahoma, South Carolina, South Dakota, Tennessee, Texas, Utah, and West Virginia.

• The Travel Policy Exception Request form can now be signed by the TAD. The Travel Authorization Delegation list is located on the Administrative Information Systems/AIS (formally Business Information Systems) SharePoint website.

• Effective January 1, 2023: 
  • 2023 mileage rate reimbursement changed to 65.5 cents per mile, an increase from the 2022 mileage rate of 62.5 cents.