Business Services
Material Management
MATERIAL MANAGEMENT
Ever wonder what happens to that old desk or computer you discard? -It winds up with Material Management, the custodian of University Equipment Records. We are responsible for moving services within the University campus and maintaining a database of over 8,000 equipment items valued at over $50 Million.
To accomplish this incredible feat of mobilization and methodology, Material Management implemented a bar-code and RFID State ID system with a tag adhered on each piece of equipment. In addition, we've bar-coded every door jamb of every building on campus, enabling us to perform physical inventories on a more automated basis.
Information Security Plan (HARD DRIVE, TAPE, DISK DESTRUCTION)
To comply with the task of destroying/shredding all hard drives, tapes, disk, etc. Material Management teamed up with IMS Electronics Recycling Inc. in Poway California. Their facility can deliver the required viewable on site shredding. This destruction process comes with a minimal cost to the department of $2.00 per hard drive unit and $2.00 per pound of any media tape, video media, disk, etc.
Defective media (hard drives, tapes, etc) must be removed from systems and labeled for destruction so that Material Management can shred them to prevent access to information or licensed software.
Disposal of IT Resources
The Material Management Office auctions surplus computers and disk drives to the public, and destroys media that are not reusable. IT support staff are responsible for ensuring that all information, operating systems and other software (including all media) have been removed (sanitized) from the equipment sent to surplus. Management needs to ensure that proper documentation of all items for surplus are provided to the Materials Management Office when systems/media are picked up. Surplus documentation is vital to the campus inventory reconciliation process.