Budget and Finance
Frequently Asked Questions
- Where is Budget & Finance Located?
- Where can I find a copy of the current campus support budget?
- How can I get a copy of the Fact Sheet?
- How do I submit a Budget Transfer Request Form (TRF)?
- Where do I find a Revenue-Based Budget or a Reimbursed-Based Budget Form and when would I use the form?
- What is an Account Request Form (ARF)?
- What is a Labor Cost Distribution Adjustment?
- What is the Position Action Request (PAR) form?
Q1: Where is Budget & Finance located?
A: Budget & Finance is located on the 2nd Floor of the Administration Building, Room 224.
[return]
Q2: Where can I find a copy of the current campus Support Budget?
A: The Support Budget is available, by fiscal year, at the Support Budget web page. In addition, Budget & Finance publishes a detailed Support Budget book. A copy may be checked-out, for limited-loan, at Love Library's, Reserve Book Room, LA 2201.
[return]
Q3: How can I get a copy of the Fact Sheet?
A: The Fact Sheet is available, by fiscal year, at the Fact Sheet web page. The printed brochure is available upon request by calling Budget & Finance at 594-6602 or by e-mail.
[return]
Q4: How do I submit a Budget Transfer Request Form (TRF)?
A:
Budget & Finance recommends that budgets for
the two main categories: 1) Salary and 2) Operating Expenses be kept
in balance with actual expenditures. However, departments and divisions
may choose to track budgets and expenditures at a lower level. Keep
in mind, there is $100 minimum transfer amount and transfers may not
cross funds. To initiate a transfer request, complete a Budget
Transfer Request Form 
(TRF) and e-mail the
completed form to Budget & Finance.
[return]
Q5: Where do I find a Revenue-Based Budget or a Reimbursed-Based Budget Form and when would I use the form?
A:
The Revenue-based Budget Form is required by Budget & Finance each fiscal year for all active revenue-based accounts (8XXX functions). This form is also used to revise a revenue-based budget. In the case of a revision, the form functions as a budget transfer and only the increase/decrease in budget or transfer between account segments needs to be submitted. Attach the completed form to an e-mail, to include applicable divisional approvals, and e-mail directly to Budget & Finance.
Whereas, the Reimbursed-based Budget Form is required by Budget & Finance each fiscal year for all active reimbursed-based accounts (7XXX functions). This form is also used to revise a reimbursed-based budget. In the case of a revision, the form functions as a budget transfer and only the increase/decrease in budget or transfer between account segments needs to be submitted. A copy of the agreement (e.g. Foundation PO) providing reimbursement and additional billing information, if applicable, is required to be submitted directly to Accounting Services. Attach the completed form, to include applicable divisional approvals, and e-mail directly to Budget & Finance.
[return]
Q6: What is an Account Request Form (ARF)?
A:
An ARF form is used to request that accounting chart fields (e.g. activity codes) be established, modified, and/or disabled. Attach the completed form to an e-mail, to include applicable divisional approvals, and e-mail directly to Budget & Finance. If ARF is to establish a new reimbursed or revenue-based account, attach applicable materials as directed above. (See question Q5: “Where do I find a Revenue-Based Budget or a Reimbursed-Based Budget Form?”)
[return]
Q7: What is a Labor Cost Distribution Adjustment?
A:
A labor cost distribution adjustment is used to request, a change to the charge account for a prior-period, payroll transaction. It is similar to an expenditure transfer, but only applicable to payroll expenditures. Attach the “Labor Cost Distribution Adjustment Request — Single Employee Form” to an e-mail, to include applicable divisional approvals, and e-mail directly to Budget & Finance.
[return]
Q8: What is the Position Action Request (PAR) form?
A: The PAR form is used to request that position management data, to include funding, be created or modified. Please refer to the business process guide “How to Complete the Position Action Request Form for all Position Actions”
for guidelines in completing the form. Attach the completed form to an e-mail, to include applicable divisional approvals, and e-mail directly to Budget & Finance.
[return]
This page last updated
February 5, 2008
Site Contact UCO Web Support