Center for Human Resources
Training & Professional Development

Fee Waiver

Courses at Reduced Rates

• Contact Us
• Fee Waiver Benefit
• Employee Eligibility & Fees Waived
• Work Related or Career Development?
• How Do I Submit an Employee Fee Waiver Form?
• Dependent Eligibility & Fees Waived
• How do I Submit a Dependent Fee Waiver Form?
• Fee Waivers and the CSU Application for Admission
• Submission Dates
• Forms
• Links
• Enrollment and Cashier’s Office Contacts
• Governing Documents
• Important Information

Contact Us

For questions regarding eligibility for the Fee Waiver program contact:

Melanie Doyle
(619) 594-2449
mdoyle@mail.sdsu.edu

For questions regarding the status of your Fee Waiver contact:

Anita Borrega
(619) 594-5119
aborrega@mail.sdsu.edu

Fee Waiver Benefit

The Employee Fee Waiver Program is a benefit for eligible employees of the CSU system. It allows employees to participate in CSU general-fund courses at reduced rates.

Selected courses must assist the employee in their existing job, advancing their academic degree, or making progress toward another position in the CSU system. Fees are waived for a maximum of two courses or 6 units, whichever is greater, per term. Should the employee enroll in additional classes, he/she will be charged accordingly, based on their unit load.

An employee may transfer the fee waiver benefit to a spouse, registered domestic partner, or dependent child. Certain restrictions may apply.

At San Diego State University, the Employee Fee Waiver Program is administered by the Office of Training & Professional Development, in the Center for Human Resources. Questions regarding the program can be directed to Melanie Doyle, Training & Professional Development Manager, at ext. 4-2449 or FAX 4-2374; MC 1625.

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Employee Eligibility & Fees Waived

CSU fee waiver eligibility criteria for employees are summarized below:

*Note: last updated, January 2007

FEE WAIVER ELIGIBILITY
Collective Bargaining Unit	Eligible Employees
Unit 1 — Physicians	All employees
Units 2, 5, 7, and 9 — CSUEU Unit 4 — Academic Professionals Unit 6 — Skilled Trades	Full-time employees (i.e., permanent, temporary, and probationary) Part-time, permanent employees
Unit 3 — Faculty	Tenured and probationary faculty (FERP employees are considered tenured faculty and are eligible for fee waiver only during the term when they are actively employed) Temporary faculty (except coaches) with 3-year appointments. Coaches must have at least 6 years of full-time, equivalent service in the department.
Unit 8 — Public Safety C99 — Confidential E99 — Excluded M98 — Executive	Full-time or part-time permanent employees Full-time probationary employees (not temporary)
M80 — MPP	Full-time employees (includes temporary)
Unit 11 — UAW	Not eligible Please refer to Executive Order 611  (delegation of authority to approve fee waivers for graduate students employed as graduate assistants or teaching associates) for further information.

Employee Fees that are Waived Include:

• CSU Admission Application Fee (one campus only)
• Identification Card Fee
• State University Fee (registration fee for two courses or 6 units)
• Instructionally Related Activity Fee
• Health Services Fee

Employee Fees that are Reduced Include:

• Student Body Center Fee
• Student Body Association Fee
• Health Facilities Fee

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Work Related or Career Development?

Eligible employees may participate in the Fee Waiver Program in one of two ways:

1. Work Related which requires that courses be taken for the purpose of:

Enrollment Services classifies all Work Related students, as academic visitors and participants are:

2. Career Development which requires that courses be taken for the purpose of:

Employee’s pursuing this option need to complete a Career Development Plan. 

Career Development Fee Waiver Participants:

For resources in identifying CSU classifications refer to CSU Classification Standards or the SDSU Staff Online Application System. Both Work Related and Career Development courses must be taken for credit and auditing of classes is not permitted.

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How do I Submit an Employee Fee Waiver Form?

1. Complete and sign the Employee Fee Waiver Form : 

2. Along with the form, submit the appropriate paperwork to the Training & Development Office:

3. FAX or send the Employee Fee Waiver Form to the Training & Professional Development Office.

4. Once the form is approved, the Training & Professional Development Office will FAX a copy to the:

5. The employee is responsible for meeting all University enrollment and registration requirements and deadlines.

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Dependent Eligibility & Fees Waived

Eligible faculty or staff members may transfer their fee waiver benefit to a spouse, dependent child or domestic partner. A domestic partner is eligible for the fee waiver benefit if the domestic partnership is registered through the Secretary of State’s designation process. For more information, visit the Domestic Partners Registry web site.

The dependent must be enrolled in a degree or credential program at any of the California State University campuses and the courses must be for credit toward completion of that degree. The dependent is subject to the same academic standards that pertain to all students. The fee waiver benefit cannot be split between two dependents.

A dependent child is defined as:

For Non-CSUEU Employees

• Your child or stepchild under age 23, who has never been married
  
• A child living with you in a parent-child relationship, who is economically dependent upon you; under age 23, and has never been married
• Your child or stepchild age 23 or above, who is incapable of self-support due to a disability which existed prior to age 23.

Dependent fees that are waived include:

• CSU Admission Application Fee (one campus only)
  
• Identification Card Fee
  
• State University Fee (registration fee for two courses or 6 units)
  
• Instructionally Related Activity Fee (except for Units 3 & 4)
  
• Health Services Fee (except for Units 3 & 4)
  

Depending on the employee’s unit, the Student Body Center Fee, Student Body Association Fee, and Health Facilities Fee may be reduced to $1.00 for eligible dependents.

For CSUEU Employees (Units 2, 5, 7, and 9)

• Your child or step-child under age 25.

Dependent fees that are waived include:

• CSU Admission Application Fee (one campus only)
  
• Identification Card Fee
  
• State University Fee (registration fee for two courses or 6 units)
  

For current information regarding fees, see links to Technical Letters and Collective Bargaining Agreements under Governing Documents section.
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How do I Submit a Dependent Fee Waiver Form?

1. Complete and sign the Dependent Fee Waiver Form  .

2. FAX or send the application form to the Training & Professional Development Office.

3. Once the application is approved, the Training & Professional Development Office will FAX a copy to the:

4. The employee/dependent is responsible for meeting all enrollment and registration requirements and deadlines.

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Fee Waivers and the CSU Application for Admission

It is important to note that the fee waiver process is separate from the University Application Process. Fee waiver approval does not guarantee admission into the University.

How to Apply for a Fee Waiver for University Admission Fees

Employees or their dependents may submit a Fee Waiver Application — Employee Fee Waiver Form  , or Dependent Fee Waiver Form   — to waive the cost of one California State University admission fee. To ensure timely processing, please do the following:

1. When completing the Employee or Dependent Fee Waiver Form

2. FAX or send the Fee Waiver Form to the Training & Professional Development Office.

3. Once the form is approved, the Training & Professional Development Office will FAX a copy to the appropriate Enrolment Services Office and a copy to the employee.

4. The employee is responsible for ensuring they have completed all enrollment requirements.

For more information, visit the California State University Application for Admission web site.

Employees or their dependents may submit a second form for waiving the cost of courses. Individuals who have already paid the admission fee may check the box, “requesting reimbursement for admission fee” when submitting the form.

How to Complete the University Application for Admission when using the Fee Waiver Benefit

For all dependents and any employees who are designated as Career Development (those applying for a degree program) :

For all employees designated a Work Related:

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Submission Dates

The following are the submission dates for SDSU’s Fee Waiver Forms. These deadlines are separate from University Admission deadlines. It is also the employee’s or their dependent’s responsibility to meet registration and payment deadlines of the campus of enrollment, which may differ from SDSU’s deadline requirements.

Please note: Fee Waiver Forms need to be submitted each semester.

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Fee Waiver Forms

• Fee Waiver—CSU $55 Application Fee 
• Fee Waiver—Career Development Plan 
• Fee Waiver—Dependent 
• Fee Waiver—Employee 

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Links

• CSU Mentor (California State University Application for Admission)
• SDSU Staff Online Application System
• CSU Classification Standards

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Enrollment Services’ and Cashier’s Office Contacts

Enrollment Services

Undergraduate Admissions
Magda Vargas: 619-594-6590
FAX: 619-594-1250

Graduate Admissions
Janet Matthews (A-L): 619-594-6929
Paulette Johnson (M-Z): 619-594-3759
Dianna Brooks (International): 619-594-4178
FAX: 619-594-3908

Cashier's Office

Missy Zimerman: 619-594-4469
Mimi McLaughlin: 619-594-1546
FAX: 619-594-4249

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Governing Documents

Guidelines for administering the Employee Fee Waiver Program can be found in:

Executive Order 712  — Delegation of Authority and Procedures for the Administration of Fee Waivers and Reductions for the Employee Training and Career Development.

Technical Letter HR/Benefits 2006-05  — CSU Employee Fee Waiver and Reduction Program.

Technical Letter HR/Benefits 2007-05 — Benefit and Leave Programs Update – California Sate University Employees’ Union.

CSU, Current Collective Bargaining Agreements (CBA):

In cases where provisions in Executive Order 712 are in conflict with the CBA, the CBA shall govern for persons in that CBA unit, except for the fee schedule.

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Important Information

Taxable Benefit — the Internal Revenue Code governs the taxation of employer-provided training and educational assistance, including fee waivers. All graduate-level coursework taken by an employee’s spouse, dependent child or domestic partner will be reported as taxable income. Undergraduate-level coursework taken by an employee’s domestic partner will also be considered taxable income. Once reported, this tax appears on a single month’s check warrant. Amounts vary depending upon college of major and the number of units taken.

Release Time — an employee may request paid University release time from work to attend one course per semester. Release time is at the supervisor’s discretion and can only occur if the supervisor determines that the department operations will not be adversely affected by the employee’s absence.

Extended Studies Courses — the Fee Waiver Program can only be applied to state-funded courses, consequently classes offered through self-support programs such as Extended Studies are not covered. Personal interest or personal development courses will be at the employee’s own expense.

Financial Aid — student financial aid may be affected by the use of the fee waiver benefit. The employee or dependent should contact the Financial Aid and Scholarship Office at the campus of enrollment for specific information only.

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Last updated April 1, 2008
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