Payroll & Compensation

Vacation Rates & Amounts

Vacation is accrued after a month of qualifying service (11 days for salaried employees and 160 hours for hourly employees). Eligible employees can accrue vacation at a rate based on state service‚ while others accrue at a flat rate. The following shows how vacation is earned within each of the bargaining units:

Bargaining Unit	Description	Vacation Rate Based On
Unit 1	Union of American Physicians & Dentists	Length of State Service
Units 2,5,7 & 9	CSU Employees Union	Length of State Service
Unit 3	California Faculty Association	Flat Rate
Unit 4	Academic Professionals Of California	Length of State Service
Unit 6	State Employees Trade Council	Length of State Service
Unit 8	Statewide University Police Association	Length of State Service
C99‚ M80‚ M98	Confidentials‚ Management Personnel Plan‚ Executives	Flat Rate
E99	Other‚ Non-Represented	Contact Payroll Office

An employee’s time base (full-time‚ part-time) is also taken into consideration when calculating vacation accruals. Full-time employees earn the full accrual‚ while part-time employees earn a pro-rated accrual. Hourly employees earn a full accrual after working 160 hours.

The following shows how much vacation is earned based on an employee’s length of service‚ and how this translates into an annual allowance:

Schedule of Vacation Rate Increases
Length of Service	Hours Per Month	Annual Allowance
1-36 months (3 years)	6.67	10 days
37 – 72 months (6 years)	10	15 days
73 – 120 months (10 years)	11.33	17 days
121 – 180 months (15 years)	12.67	19 days
181 – 240 months (20 years)	14	21 days
241 – 300 months (25 years)	15.33	23 days
301 months and over	16	24 days
Flat Rate	16	24 days

Usage

• In order to use vacation‚ an employee must be in active status (not on an official leave or in a 10/12 or 11/12 off-month).
• Accruals cannot be used in the same month in which they are earned. For example‚ the accrual you earn in January may not be used until February.
• Employees in exempt classifications are not required to report absences of less than one regularly scheduled work day.
• Vacation requests must be submitted in advance to an employee’s supervisor for approval. Based upon the operational needs of the department‚ vacations may be scheduled and taken as authorized by the appropriate administrator.

Vacation Maximums

All employees eligible to earn vacation (represented and non-represented) may accumulate unused vacation hours‚ up to the maximum allowed as of December 31st. When computing the maximum allowable vacation limits‚ remember to include the December vacation accrual.

Vacation Maximums
Collective Bargaining	Length of Service	Maximum
Unit 1 Units 2,5,7 & 9	10 years of less	272 hours
	More than 10 years	384 hours
Unit 3 Unit 4	10 years or less	320 hours
	More than 10 years	440 hours
Confidential	Regardless of Service	384 hours
Management Personnel Plan	10 years or less	384 hours
	More than 10 years	440 hours
Executives(President)	Regardless of Service	480 hours
Non-Represented	Contact Payroll Office

Under certain conditions‚ as specified in bargaining unit contracts‚ employees may be allowed to carry over more vacation hours than the maximums outlined above. These requests must be authorized by a supervisor and approved by the appropriate vice president.