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 Bus & Fin Affairs > Fin Ops >  Univ Controller >  Contract & Procurement Mgmt. > 
 

 

Equipment Rental

Campus Wide Equipment Rental Contract

Contract and Procurement Management has completed the competitive bid process, through solicitation of a Request for Proposal, for the Campus Wide Equipment Rental Contract. We are pleased to announce a contract has been awarded and executed with Classic Party Rentals, Agreement #40078948. The initial term of our new agreement is September 1, 2011 — June 30, 2014. We have updated the Equipment Rental Request Form with the information for our new Contractor. We have also revised the form for a more user friendly document complete with pull down menus and pricing for the contracted items. Non-contract items can be filled in at the bottom of the list/form by simply clicking in the line, erase the text and type in the description of the item you require.

Instructions

To submit your request to Classic Party Rentals, complete the form below and fax or e-mail to David McCann. They will return the form with confirmation within one to two business days.


Procurement Credit Card (PCC)

For those of you who expect to use this service throughout the year, we recommend that you process your request via Procurement Credit Card (PCC). After you receive the Equipment Rental Request form back from Classic Party Rentals, confirming availability of your request, contact David McCann, Classic Party Rentals, 858-496-9700 and secure your requirement immediately using your PCC (the campus issued departmental credit card through US Bank, not personal credit card). Once you have provided your PCC information you will receive a receipt via your campus e-mail. When submitting your PCC statement to Accounts Payable, include the Equipment Rental Request form, PCC receipt from Classic Party Rentals, and all appropriate approved justifications. It is imperative that all documents are submitted to ensure appropriate use of state funds and compliance with applicable state and university policies. Note: to correctly record this transaction, you will need to submit a request to add an account to your PCC using NACCT 61305 Contractual Services. The form can be found at Accounts Payable Forms Web page.


Purchase Order

For those who expect to use this service on a one-time basis, you may want to process your request via purchase order. After you receive the Equipment Rental Request form back from Classic Party Rentals confirming availability of your request, submit an online requisition with the form to Contract and Procurement Management for issuance of a purchase order. Remember to include any justification, completion of the Hospitality Justification form, etc. with your request. Please allow ample time for processing of your order. Note: An authorized approved purchase order must be processed by Contract and Procurement Management, prior to your event to secure your rental requirements.


We encourage you to select processing your requirements via PCC for services under this campus wide agreement. It should prove to be a time saver for you and provide immediate confirmation of your rental request. Please feel free to contact us with any comments regarding our new agreement and contractor for these services.


Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view; download Adobe Acrobat Reader. Documents in Word format (DOC) require Microsoft Viewer; download word.

 

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This page last updated February 17, 2012
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