Contract & Procurement Management

Bulletins

Important Announcements

• Requisition Submission: Expenditures for Goods and Services Received in the 2007/2008 & 2008/2009 Fiscal Years
  
  
• CPM Sense — March Issue
  
  
• Contract and Procurement Management (CPM) Offers Expanded Lab/Assistance Times to Current Oracle Requistioners using iProcurement
  
  
• There have been important changes to the university’s lease policy. See the following memo  for details.
  
  
• Computer Purchases — Vista Operating System
  
  
• Policy Change — for the purchase of Computers and Janitorial Supplies
  
  

Requisition Submission: Expenditures for Goods and Services
Received in the 2007/2008 & 2008/2009 Fiscal Years

Date: Thu, 13 Mar 2008
To: <Proj-leap@lists.sdsu.edu>
From: Cathy Garcia <cgarcia@mail.sdsu.edu>
Subject: 07/08-08/09 Requisition Submission Dates

Attached are the Contract and Procurement Management, Requisition Submission Dates for 2007/2008 and 2008/2009 Fiscal Year End/Beginning Requests.  Please read the memo carefully, requests for goods and services will be reviewed to determine the appropriate funding year depending on the anticipated delivery date. Requests which will be delivered prior to June 30, 2008 should be charged to the 2007/2008 fiscal year and requests with long lead times extending past June 30, 2008 should be charged to the 2008/2009 fiscal year budget. Consider the delivery time when preparing your requisition. When you contact a vendor and know the delivery date or the lead time involved, please use the appropriate fiscal year funds.

NOTE: The 2008/2009 fiscal year period is now open. Please remember to indicate 08/09 at the beginning of each line on your requisition and update the GL date to 01-JUL-2008.

If you have any questions regarding this process, please feel free to contact me.

Thank You!
Cathy

Cathy Garcia, C.P.M.
Manager, Contract & Procurement Management
San Diego State University
San Diego CA 92182-1616

Phone: 619-594-4723
Fax: 619-594-5919

CPM Sense — March Issue

Date: Wed, 12 Mar 2008
To: <proj-leap@lists.sdsu.edu>
From: Cathy Garcia <cgarcia@mail.sdsu.edu>
Subject: CPM Sense — March Issue

Attached is the March issue of “CPM Sense”  for your information. Please feel free to send us your comments, questions, etc. This monthly newsletter is our way of reaching out to you, our customers, with information about Contract and Procurement Management.

We value your input!
Thank You!

Cathy Garcia, C.P.M.
Manager, Contract & Procurement Management
San Diego State University
San Diego CA 92182-1616

Phone: 619-594-4723
Fax: 619-594-5919

Contract and Procurement Management (CPM) Offers Expanded Lab/Assistance Times to Current Oracle Requistioners using iProcurement

WHEN: Daily, Jan. 8 to Jan. 31, 2008 — 2 p.m. to 3 p.m. each day

WHERE: Applications Training Lab, AD-233

WHY: Assistance Offered in Requisition Entry Using iProcurement

• There will be no presentations, programs, etc. offered
• The lab will be open in “Production” for entry
• Come prepared to enter your requisitions into Oracle Production
• Use this hands-on lab time for help as an alternative to contacting CPM via telephone
• No need to RSVP
• Questions regarding the training, contact Cathy Garcia at extension 4-4723

We look forward to seeing you there!

Cathy Garcia C.P.M.
Manager, Contract & Procurement Management
San Diego State University
San Diego CA 92182-1616
Phone: 619-594-4723
Fax: 619-594-5919

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Computer Purchases

— Vista Operating System

TO:  Project LEAP

FROM:  Cathy Garcia, Manager, Contract & Procurement Management

SUBJECT:  Computer Purchases — Vista Operating System

DATE:  Feb. 16, 2007

It has been brought to our attention that computer suppliers are shipping orders with the new OS (operating system), “Vista”. This is a new product for the campus community. The operating system contains many new features that have not been tested and approved by campus IT staff. Currently Vista is only being released for IT support staff to train and test with our standard software.

New computers containing the Vista operating system will probably be re-configured to the standard operating system by your appropriate IT support staff. Most areas will need to reference XP operating system with hardware compatibility with Vista when obtaining quotations for computer purchases. This will help to ensure your equipment will be able to run the new operating system once the campus migrates to the Vista Operating System.

All computer purchases must have the Microsoft Operating System (OS) pre-installed, as our CSU site license covers OS upgrades only. You may downgrade the OS later, provided the computer has been configured with the appropriate drivers (OEM CD/DVD driver installation media). If the supplier will only ship Vista, notify your IT support staff to install the appropriate XP operating system. Questions regarding the Vista operating system and your computer requirements should be directed to your Division / College IT support staff, or see Windows Vista Application Compatibility Issues.

Thank you.

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Policy Change

— for the purchase of Computers and Janitorial Supplies

TO:   Administrators, Deans, Department Chairpersons and Account Managers

FROM:   Cathy Garcia, Manager, Contract and Procurement Management

SUBJECT:   Policy Change — for the purchase of Computers and Janitorial Supplies

DATE:  June 20, 2005

Effective July 1, 2005, campus orders for Dell, Gateway, Hewlett Packard, Sony and Mission Janitorial will no longer be processed through Central Stores. These requests for equipment and products should be sent to Contract and Procurement Management for processing via an online Oracle requisition. This change will eliminate the separate process for purchasing those products and provide on-line status of your request. Because the on-line requisition process is no different than with other Oracle requests. Changing from Central Stores’ to Contract and Procurement Management’ system should be seamless. Per standard practice, delivery to the departments will be handled through Receiving.

Orders placed with Central Stores prior to their June 10th deadline will be processed and charged to your 04/05 budget. Once access to Oracle is enabled on approximately July 6, 2005 all new requests must be submitted using an on-line Oracle requisition to Contract and Procurement Management.

Business Services’ Central Stores web site links for Dell, Gateway, Hewlett Packard, Sony and Mission Janitorial will be moved to the Contract and Procurement web site. Contract and Procurement Management and Central Stores will update the web site some time after the Central Stores June 10th deadline. Included below, for your information is a list of the current web site links, supplier, contact name, telephone and email for obtaining pricing. In July, when submitting your on-line requests to Contract and Procurement Management, be sure to reference the quote information on your requisition and attach or fax (X40850) a copy of the quote, with the requisition number noted on it, to Contract and Procurement Management.

Supplier Information

Contract and Procurement Management will continue to provide additional information as we develop this new process. We appreciate any and all feedback. Our staff is committed to the procurement of value added goods and service. Please let us know how we are meeting that goal, or how we can better do so!

Should you need more information, please E-mail Cathy Garcia, Manager of Contract and Procurement Management or phone 619-594-4723.

[in SDSUniverse, June 20, 2005]

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