March 30, 2006 Volume 1, Issue 2	CPM Sense
Requisition 101 Amount based vs. quantity based: When generating your requisition you have two basic line types, amount based and quantity based. What are the differences and what is the appropriate use of each type? Amount based is used when there will be multiple invoices to be paid over a period of time. A good example of this would be for a monthly service that may vary in amount from month to month. Because a dollar amount is used as the “quantity”, multiple receipts can be “subtracted” from the total. The purchase order created from this requisition would be valid until all the funds have been used. All “open” purchase orders should be amount based. Quantity based line types are typically used for assets, equipment and commodities.
	Spring time is here!
	Hello SDSU, It’s April and spring is upon us. New growth is everywhere on campus – hummingbirds dart amongst the birds of paradise, magnolias trees are in bloom, and the sun is shining…some days. With all the beauty Mother Nature gives us, shouldn’t our campus give back somehow? Please consider purchasing earth friendly supplies when at all possible. It doesn’t take	much to help: maybe some jobs can be printed or copied double-sided, or maybe your office is phasing out virgin paper altogether. Many refurbished products, like ink cartridges, can easily meet your needs (and are more cost friendly, to boot). Every little bit helps. If you have any feedback on this newsletter or suggestions on any topic, please e-mail me.
	Questions Answered
	Need to order a PC or Apple and don’t know where to start? Go to CPM’s web page for Dell, Hewlett Packard, Sony and Gateway. There you will find links that have been specially created for our campus to reflect the latest agreement pricing with each vendor. You can find the Apple link on Aztec Shops web page. On each site you can configure the system to your requirements, obtain pricing and then save your selection as a quote. Make sure that you print a copy of the	quote and fax your quote to 4-0850 when you submit your requisition and we will turn your quote into a purchase order. Each site is different, so if you are having difficulty please call us and we would be very happy to assist you. Our web page can be found at Contract & Procurement Services or for more information, visit Aztec Shops. Do you have an old chalkboard you would like to upgrade to a white board? Sanford	has a new product that can convert that dusty old chalkboard into a modern dry erase board. Or you can upgrade your older white board. This product has a 5 year warranty and has a much lower cost than a new white board installation. Call Jeff @ 4-3965 for more info. Are you a new employee or is there a new employee in your department that needs Oracle Requisition training? Call Vickie Hokenson at 4-2796 to schedule a class.

Page 2 Volume 1, Issue 2	CPM Sense
Requisition 101 (cont.) These are items that have a defined quantity and a set price. A good example would be the purchase of 6 chairs at $50.00 each. You would select “Goods Supplies” as the line type, Furniture as the category, part number and description, UOM is each, quantity is 6 and the price is 50. In this case the quantity is the number of chairs, not the dollar amount as used in an amount based line type. Learn more about the CSU’s Buy Recycled Program	CSU Policy Manual Excerpt
	235 CSU Buy Recycled Products Campaign (Rev. 5/2/05) Campuses shall establish purchasing practices that assure, to the maximum extent economically feasible, the purchase of materials, goods, and supplies that are recycled or have recycled material within their content. Fitness and quality being equal, purchase preference shall be given to recycled products whenever such products are available and the cost of such products is no greater than that of their non-recycled counterparts.	The detailed requirements for the CSU Buy Recycle Campaign are contained in the CSU Buy Recycle Handbook. Campus Responsibilities: Purchase Recycled Content Products (RCP) instead of non-(RCP) if fitness and quality are equal and at no more than the total cost of the non-(RCP). Campus procurement officers shall allow a price preference for recycled paper and tire derived products.	Require all contractors to certify the recycled content of all RCP purchased. Attain the RCP procurement mandates. Submit Buy Recycle procurement reports annually. Establish purchasing practices that ensure the purchase of materials, goods, and supplies that may be recycled or reused when discarded. NOTE: CSU Humboldt has exceeded the goal by using 100% recycled paper in all of their campus copiers and printers!
	Small Business and DVBE Update
	The State of California has set a participation goal of 25% of all dollars spent to go to California Certified Small Businesses. The State also has a goal of 3% of all dollars spent to go to California Certified Disabled Veteran Business Enterprises (DVBE). SDSU is committed to achieving these goals. Please contact CPM for help locating SB/DVBE vendors for your next purchase.	SB/DVBE: EXPow Office Products, Toner, Justin Robinson, 916-361-8111 x34	The listings of these businesses do not imply any endorsement of the organization, its goods or services. For a complete searchable database of all California certified SB/DVBE firms.