Requisition 101

Description field:

This is a very important component of your requisition. This is where you tell us and the vendor what your requirements are. It is how the vendor will fulfill your request. No matter what you are requesting, it probably has a part number. This is always true for goods and true for some services. A part number exactly describes what you are ordering. When you fill out your requisition, include the part number and list it first in the field. By putting the part number first it is easier for the vendor to fill the order and easier for Central Receiving to match the packing list with the correct PO line item when your order arrives on our docks.

Notes to Buyer field:

This is a field that you can use to communicate to the buyer any additional information that is pertinent to your request. This is a free-form field and you can enter whatever you feel is important. Is this a new vendor? You can enter the new contact information there. Are there specific delivery instruction? This is also a good place to tell us you have a quote number or you talked to the vendor and received a verbal quote. Each line on the requisition has a Notes to Buyer field so you can make the note specific to the line if necessary.

Buy Recycled!

Learn more about the CSU’s Buy Recycled Program.

We in the Contracts and Procurement Management office are always looking for ways to improve our services to you. In order for us to better serve you. We have a customer survey that we kindly ask if you would complete for us. It should only take a few moments and we value any input you can provide to us.

Click here to take our survey.

If you have any feedback on this newsletter or suggestions on any topic, please E-Mail us.

Contract and Procurement Management is currently negotiating an agreement to provide customized service and supplies for printers on campus. The company is willing to offer each department a list of free value added services and would appreciate if you would take the time and tell us which of these services you would like implemented in your department.

1. Free cleanings / preventative maintenance for all printers on a reoccurring 6-month basis.
2. On-line web ordering with office delivery
3. Web-based manager that lists each printer and allows cost tracking of supplies and services.
4. Discounts on new cartridges

Please contact Bob Yonemitsu at X44720 if you are interested in learning more about this proposed program.

SONY PRODUCTS

You may have noticed that the Sony link is no longer available on our web site. Sony has discontinued direct ordering and turned over the ordering function to CDW. The CDW-Government contact is Brad Artis, 866-339-6942. E-mail.

INTRODUCTION

The purchasing and contracting policies of the California State University (CSU) are not based upon a single statutory reference but rather are adopted to form compliance with a variety of statutory and policy provisions found in the State of California statutory codes (i.e., Education Code, Public Contract, Government Code, etc.); Title 5, California Code of Regulations; the standing Orders and Resolutions of the Board of Trustees; specific Trustee policy issued via Chancellor Executive Orders and administrative policy memoranda.

CSU contracting and procurement policies encompass the following fundamental principals:

• Recognition that the basic mission of the CSU is to support the teaching, research and public service requirements for higher education for the people of the State of California
• Recognition that the continued development and refinement of purchasing polices in accordance with good business judgment and best business practices is paramount to the effective and efficient total operations of the CSU
• The firm belief that it is in the CSU's best interest to limit, as much as possible, prescriptive policies and regulations and to provide maximum flexibility to, and accountability for, the adoption of local campus policies and procedures to insure the cost effective operation of campus business
• Recognition that the policies contained herein are intended to establish a baseline for compliance with State law and Trustees policy. It is the responsibility of the campus to determine the disposition of any issue not specifically addressed herein or otherwise prescribed in law or regulation

The CSU is committed to maintaining high standards of performance based upon fair, ethical and professional business practices. It is expected that each campus President and administrative staff will develop and adopt local campus policies and operational procedures which further the implementation of Trustee policy presented herein

The State of California has set a participation goal of 25% of all dollars spent to go to California Certified Small Businesses. The State also has a goal of 3% of all dollars spent to go to California Certified Disabled Veteran Business Enterprises (DVBE). SDSU is committed to achieving these goals. Please contact CPM for help locating SB/DVBE vendors for your next purchase.

SB/DVBE

The Jernigan Group, Multi-media services, 530-873-8083

SB/DVBE

Factory Direct, construction materials, hardware, plumbing, 888-244-8301

SB

Kay Computers, high reliability PCs with Intel boxed components, Stephen Kay, 858-481-0225

The listings of these businesses do not imply any endorsement of the organization, its goods or services. For a complete searchable database of all California certified SB/DVBE firms, click here.