Physical Plant
Self-help /
Department Contract Policy & Procedures
Purpose
The purpose of this procedure establishes guidelines to authorize work that is a Physical Plant responsibility but is being accomplished through department personnel or department contract. Physical Plant is responsible for all work done on real property, including self-help & department contracted work. Any work done by self-help or department contracted will be inspected by Physical Plant to determine acceptability of the work.
Self-Help
A self-help project is work that is approved to be accomplished by departmental technicians or other departmental staff. Requests to do self-help work will be closely reviewed to determine the requestor’s ability to complete the work. Controls, restrictions and reviews of self-help work will be based on the complexity of the work.
All requests for self-help projects shall be submitted on a Physical Plant work order form. If appropriate, a drawing or set of prints shall be submitted detailing the work desired.
Under this procedure, projects shall be small in scale and would not typically include projects that involve structural, electrical or mechanical work. Modifications to utility systems such as electrical, water, gas, and sewage may not be accomplished by self-help.
Work on any self-help project may not proceed until such time as approval has been given by Physical Plant. Any work that is accomplished which must be redone using in-house personnel will be recharged to the requesting department.
Department Contract
Any and all contract work accomplished on campus facilities shall be approved and monitored by Physical Plant. Contracts should not be entered into between the originating department and a contractor without prior approval. Physical Plant will make the determinations as to accomplishment of the work by contract or through the use of in-house personnel.
All requests for department contracted projects shall be submitted on a Physical Plant work order form. Specifications and a drawing or set of prints shall be submitted detailing the work desired. Written proposals from the contractor shall also be submitted, when appropriate.
Work on any department contract may not proceed until such time as approval has been given by Physical Plant. Any work that is accomplished, which must be redone by Physical Plant, will be recharged to the requesting department.
Reminder — Once approval has been received for a Self Help Work Order, contact either Contract and Procurement Management (for state funded projects) or SDSU Research Foundation (for foundation funded projects) to obtain an authorized Purchase Order or Agreement for the work.
Approval and Authorization
After the necessary reviews and notifications, approval or denial will be emailed to the requestor by the Work Control Center. If approved, you will be assigned a project inspector and the authorization expiration date. If the project cannot be completed by this date, please contact Work Control for an extension, or the work order and authorization may be cancelled. At the completion of the project, you will be asked to notify Work Control and provide the start and completion dates and the department costs for the entire project.
Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view; download Adobe Acrobat Reader.
This page last updated
January 12, 2012
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