Documents and Forms

Use the Account Request Form (ARF) to request that accounting chart fields and/or item codes for cash receipts be established, modified, and/or disabled. The Chart of Accounts — Segment Value Listing Report is a report available in Oracle that provides a list of all segment values and can be run for each chart field. Please refer to the How to Run the Chart of Accounts — Segment Value Report document for assistance in running this report. Send completed and approved (by Divisional Coordinator) ARF as e-mail attachment to Accounting Services for processing.

Use the Budget Request Form when requesting an initial budget or a budget transfer for the following accounts: (1) University Operating Fund (UOF) revenue-based (8xxx function) accounts, (2) UOF chargeback (1015 endeavor) accounts, (3) UOF cost recovery (320x endeavor) accounts, (4) Internal Service Fund (funds 543x) accounts, (5) Enterprise Fund (fund 544x) accounts, (6) Special Projects Trust accounts, (7) Housing, Parking and CERF funds, and (8) any other non-UOF fund for which a budget is required. Send completed and approved Budget Request Form as e-mail attachment to Budget and Finance for processing.

Use the Budget Transfer Request Form when requesting a budget transfer between expenditure accounts within the University Operating Fund (fund 1006). Note: use the Budget Request Form for budget transfers for UOF revenue-based (8xxx function), UOF chargeback (1015 endeavor), and UOF cost recovery (320x endeavor) accounts. Please refer to the Budget Transfer Request Form - Information and Example document for additional guidance. Send completed and approved Budget Transfer Request form as e-mail attachment to Budget and Finance for processing.

Use the Labor Cost Distribution Adjustment (LDA) Request Form to correct the charge account for a prior period payroll transaction for a single employee. All expenditure transfers for payroll transactions must be requested using the LDA form, not the expenditure transfer form, used by Accounting Services. Send completed and approved LDA request as an e-mail attachment to Budget and Finance for processing.

Use the Position Action Request (PAR) Form to request that position management data, to include funding source, be created or modified. Please refer to the How to Complete the Position Action Request Form for all Position Actions document for additional guidance. Send completed and approved (by Divisional Coordinator) PAR form as an e-mail attachment to Budget and Finance for processing. Please refer to the How to Run the SDSU Departmental Pool ID Query Procedures document for assistance in running a PeopleSoft query that will provide you with an up-to-date list of all active Pool IDs for your department(s). The SDSU Position/Incumbent Report is a report available in PeopleSoft to assist you in managing your position management data. Please refer to the How to Run the SDSU Position/Incumbent Report document for assistance in running this report. Note: you must be granted access in PeopleSoft to be able to run a query or this report. Please contact Budget and Finance if you have questions or require assistance.

Use the Request to Establish a Campus Trust Fund Form when requesting to create a new campus fund. Send original completed and approved Request to Establish a Campus Trust Fund Form to Budget and Finance (AD 224; MC-1622) for processing. Please review the Establishing Trust Fund Process Document for additional guidance and contact Budget and Finance if you have questions.

Use the Request to Establish or Revise Student Fee form when requesting to revise an existing student fee or to establish a new student fee. Please refer to the SDSU Fee Policy and Procedures document for additional guidance. Send completed and approved form to Budget and Finance (AD 224; MC-1622) for processing. Please contact Budget and Finance if you have questions or require assistance.

The Budget and Finance Signature Authority Policy is the mechanism which delegates authority and responsibility within each division and/or college/department to approve and submit Budget and Finance forms. Budget and Finance maintains a hard copy and electronic repository of all Signature Authority forms. To review or update the Signature Authority for your division/college/department, please e-mail Budget and Finance to request your current Signature Authority. You can then update the form and send original completed and approved Budget and Finance Signature Authority form to Budget and Finance (AD 224; MC-1622) for updates to become effective. Please review the Budget and Finance Signature Authority Policy document for additional guidance and contact Budget and Finance if you have questions.

Use the Request to Establish a University Account when requesting to establish a cost center (a program or activity that charges for the goods and/or services that it provides to internal and/or external users). Send original completed and approved Request to Establish a University Account form, along with additional documentation as required, to Budget and Finance (AD 224; MC-1622) for processing. Please review the University Account Policy and Procedures document for additional guidance and invoicing/billing procedures and contact Budget and Finance if you have questions.