Assignments
and Responsibilities: Planning Coordinator |
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Assignment
Planning Coordinator
|
Position
AVP, Enterprise Operations |
The
Planning Coordinator is responsible for planning ongoing operations,
supervising Situation Status and Damage Assessment (both structural
and infrastructure). The Planning Coordinator provides information
needed to understand the current situation, predicts probable
course of incident events, assists in preparing alternative
strategies and controls operations for the incident and coordinates
with other staff members.
The Planning Coordinator directs the collection of information
to determine the severity of damage caused by the disaster.
The coordinator writes Action Plans for:
- Control
and containment of the emergency
- Surveys
of facilities and structures and inspections
- The
shutdown and restoration of damaged structures
In
addition, the Planning Coordinator writes After Action Reports,
regularly briefs the Emergency Operations Executive / Incident
Commander (Vice President for Business and Financial Affairs)
and supervises the message flow and Emergency Operations Center
(EOC) runners.
During the first few hours of the emergency, the president determines
if a state of emergency is warranted and authorizes the official request for assistance
or notification to appropriate state and federal agencies. The
Planning Coordinator supports the management of emergency forces
involved with the response to situations associated with emergency.
Types
of Intelligence Reporting:
During
a disaster there are three types of intelligence reporting.
These types are listed under the Planning Coordinator's Checklist
and are ranked in order of priority of collection.
- FLASH
REPORTS: This
is the first series of reports submitted from the first
responders and field units to the Emergency Operations Center.
Generally these are verbal via portable radios.
- SITUATION
REPORTS: These are more refined reports, which have been confirmed.
These reports provide a clearer picture of the total impact
and are the basis for establishing priorities. These should
be submitted through channels every two hours with updates.
- DETAILED
REPORTS: Following situation reports, the Emergency
Management team at all levels will require more detailed
information, particularly resulting from damage estimates
and analysis. These reports may be needed for city, county
and state emergency operations centers.
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|
The Assistant
Planning Coordinator is responsible for assisting the Planning Coordinator with
the implementation and management of the Planning Section. |
The
structure of the Incident Command allows for special support
staff under each section to effectively deal with the incident.
The following support staff positions could be activated
and supervised under the Planning Coordinator.
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Assignments
and Responsibilities: Planning Support |
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Assignment
Situation
Status |
Position
Assistant to VP, BFA |
Situation
Status is responsible for collecting, verifying and processing
all information and intelligence, evaluating and disseminating
information throughout the Section and the EOC, and preparing
the Situation Status Report and other reports, as requested.
Situation Status maintains the current status of all university
buildings, facilities and operations and posts and maintains
status boards and other Command Center displays.
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Assignment
Structural Damage Assessment |
Position
Director, Facilities Planning, Design & Construction |
| Structural
Damage Assessment is responsible for coordinating with the
Operations Section and the Building and Utility teams to make
initial damage inspections, assess and document damage to
buildings and facilities, prepare structural damage assessment
reports, post and secure unsafe buildings and mark hazardous
areas, and recommend building emergency repairs. |
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Assignment
Infrastructure Damage Assessment |
Position
Director, Communications and Computing Services |
| Infrastructure
Damage Assessment is responsible for coordinating with the
Operations Section and the Building and Utility teams to make
initial damage inspections, assess and document damage to
telephone and computer systems, prepare infrastructure damage
assessment reports, and recommend emergency repairs or replacement.
Make plans for ongoing operations to include the expected
duration and extent of the response effort and initialization
of recovery activities and programs. |
