Checklist 5-C

Assignment: OES/FEMA DOCUMENTATION
Checklist	5-C
Position	Business Analyst BFA
Section	FINANCE SUPPORT

FOR IMMEDIATE ACTION

	Remain calm.
	Evacuate if incident affects your building or office. Do not go to the incident site.
	Turn on your cellular phone.
	If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 619-594-1991.) Report to the Finance Coordinator.
	Review FEMA Documentation information (see Appendix 10).
	Coordinate with the Finance Coordinator (AVP, Financial Operations) to obtain source documentation for every OES/FEMA expense area.
	Set up and maintain a binder or other system for documentation information.
	Make arrangements to attend a briefing with a representative appointed by the Finance Coordinator (AVP, Financial Operations) and be prepared to submit a Notice of Interest at that time. Provide time records, etc.
	Make sure you have a valid document on file to substantiate every expense listed in your application.
	Provide information and recommendations to the Planning Coordinator (AVP, Enterprise Operations) for the After Action report.
	Manage the OES/FEMA disaster assistance application process. Keep a duplicate of the binder ready for inspection and review during the application and reimbursement process.

PRIMARY RESPONSIBILITIES

	Prepare and maintain the OES/FEMA documentation package.
	Maintain the documentation files, supporting the disaster assistance application process.

SUPPORT RESPONSIBILITIES

Assist EOC staff with OES/FEMA source documentation (see Appendix 10).

ADDITIONAL ITEMS TO CONSIDER
	Campus condition:
	What is the extent of casualties, injuries, and damage? What is the extent of the damage to the surrounding local community?