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Remain calm. |
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Evacuate if incident affects your building or office. Do not go to the incident site. |
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Turn on your cellular phone. |
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If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 619-594-1991.) Report to the Finance Coordinator (University Controller) and set up the Accounting function, by computer. If power is out, use a manual system. |
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Establish a journal/log for recording major activities. |
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Assign a disaster account code for use in all emergency related transactions, to provide a tracking mechanism for calculating all disaster costs. |
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Obtain copies of all purchase orders, contracts, labor hour reports and other expense records pertaining to the emergency response. |
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As soon as possible, provide a disaster cost estimate to the Finance Coordinator (University Controller), updating the report as requested. |
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Ensure that OES/FEMA documentation files for each major facility are initiated and expenses tracked by site, in preparation for state and federal disaster assistance eligibility requirements. |
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Set up an accounting file by facility; prepare files to provide detail on additional work force labor, individual invoices for expenses, time records, etc. |
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Compile the overtime costs and provide other personnel information for OES/FEMA documentation. |
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Maintain the files throughout the emergency and forward for OES/FEMA Documentation. (It is helpful to organize the files as binders, with duplicates prepared for the disaster assistance program application.) |
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Provide information and recommendations to the Planning Coordinator (AVP, Enterprise Operations) for the After Action Report. |
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Assist with the OES/FEMA disaster assistance application process. |
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Provide information and recommendations to the Planning Coordinator (AVP, Enterprise Operations) for the After Action report. Continue to follow through with the OES/FEMA disaster assistance application process. |