Emergency Plan

Printer-formatted Checklist

Checklist 5-B

• FOR IMMEDIATE ACTION

	Remain calm.
	Evacuate if incident affects your building or office. Do not go to the incident site.
	Turn on your cellular phone.
	If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 619-594-1991.) Report to the Finance Coordinator (University Controller) and set up the Accounting function, by computer. If power is out, use a manual system.
	Establish a journal/log for recording major activities.
	Assign a disaster account code for use in all emergency related transactions, to provide a tracking mechanism for calculating all disaster costs.
	Obtain copies of all purchase orders, contracts, labor hour reports and other expense records pertaining to the emergency response.
	As soon as possible, provide a disaster cost estimate to the Finance Coordinator (University Controller), updating the report as requested.
	Ensure that OES/FEMA documentation files for each major facility are initiated and expenses tracked by site, in preparation for state and federal disaster assistance eligibility requirements.
	Set up an accounting file by facility; prepare files to provide detail on additional work force labor, individual invoices for expenses, time records, etc.
	Compile the overtime costs and provide other personnel information for OES/FEMA documentation.
	Maintain the files throughout the emergency and forward for OES/FEMA Documentation. (It is helpful to organize the files as binders, with duplicates prepared for the disaster assistance program application.)
	Provide information and recommendations to the Planning Coordinator (AVP, Enterprise Operations) for the After Action Report.
	Assist with the OES/FEMA disaster assistance application process.
	Provide information and recommendations to the Planning Coordinator (AVP, Enterprise Operations) for the After Action report. Continue to follow through with the OES/FEMA disaster assistance application process.

• PRIMARY RESPONSIBILITIES

	Provide accounting documentation of all emergency expenses.
	Audit all expenditures and records.

• SUPPORT RESPONSIBILITIES

Support the OES/FEMA Documentation.

ADDITIONAL ITEMS TO CONSIDER
	Campus condition:
	What is the extent of casualties, injuries, and damage? What is the extent of the damage to the surrounding local community?

Dial 9-1-1 for any emergency and University Police will respond.