Checklist 5-A

Assignment: FINANCE COORDINATOR
Checklist	5-A
Position	UNIVERSITY CONTROLLER
Section	FINANCE

FOR IMMEDIATE ACTION

	Remain calm.
	Evacuate if incident affects your building or office. Do not go to the incident site.
	Turn on your cellular phone.
	If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 619-594-1991.) Activate and organize the Finance Section; activate the Accounting and OES/FEMA Documentation functions.
	Establish a journal/log for recording major activities.
	Set up the accounting system for the emergency, including labor procurement contracts and all other accounts.
	Oversee all accounting and financial aspects of the disaster.
	Prepare periodic budget reports for the Vice President, Business and Financial Affairs, containing estimated damage amounts (coordinated with Structural and Infrastructure Damage Assessment) and estimated emergency expenditures (coordinated with Planning and Logistics).
	Ensure that OES/FEMA documentation files for each major facility are initiated and expenses tracked by site, in preparation for state and federal disaster assistance eligibility requirements.
	Compile the overtime costs and provide other personnel information for OES/FEMA documentation.
	Assist the Structural Damage Assessment Officer (Director, Facilities Planning, Design & Construction) with the preparation of reports and damage estimates.
	Provide information and recommendations to the Planning Coordinator (AVP, Enterprise Operations) for the After Action report. Continue to follow through with the OES/FEMA disaster assistance application process.

PRIMARY RESPONSIBILITIES

	Function as the head of the Finance Section.
	Set up the accounting system to be used for the emergency.
	Oversee all accounting and financial aspects of the disaster.
	Prepare periodic budget reports for the Vice President, Business and Financial Affairs and university files for each major site, for tracking expenses for the OES/FEMA disaster assistance application requirements.

SUPPORT RESPONSIBILITIES

Assist with damage estimates.

ADDITIONAL ITEMS TO CONSIDER
	Continued conditions:
	What is the extent of casualties, injuries, and damage? What is the extent of the damage to the surrounding local community?
	Recovery expectations:
	When will the academic process resume?
	Documentation:
	Remind Emergency Section Coordinators and Officers concerning documentation of their activities for recovery records.