Checklist 4-D

Assignment: HUMAN RESOURCE OFFICER
Checklist	4-D
Position	DIRECTOR, HUMAN RESOURCES
Section	LOGISTICS SUPPORT

FOR IMMEDIATE ACTION

	Remain calm.
	Evacuate if incident affects your building or office. Do not go to the incident site.
	Turn on your cellular phone.
	If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to the EOC, call Dispatch at 619-594-1991.) Check in with the Logistics Coordinator (AVP, HR and Risk Management).
	Coordinate with the EOC and other staff to determine the status of all SDSU faculty, staff, and students.
	Provide information to the Logistics Coordinator about available staff.
	Coordinate with EOC staff to determine staffing needs and provide staff as available.
	Assist Operations Coordinator (Chief, Department of Public Safety) with determining policy for overtime hours, extended workdays and special duty assignments.
	Compile overtime costs and provide, along with other personnel information, for OES/FEMA Documentation (Business Analyst, BFA)
	Receive (from Medical Officer) and keep on file, records of all injuries and casualties. Handle notifications and family messages for employees.
	Arrange for the recruitment and orientation of any temporary employees.
	Register and maintain records on any volunteers that are used.
	Provide information and recommendations to the Planning Coordinator (AVP, Business Enterprises) for the After Action Report.

PRIMARY RESPONSIBILITIES

	Determine the status and location of all personnel.
	Provide information about available staff.
	Register and assign all volunteer workers.
	Assist in determination of staff recall needs.
	Receive and process injury reports, compensation claims and other personnel related matters.
	Make family notifications, as needed.

SUPPORT RESPONSIBILITIES

	Compile personnel information for OES/FEMA Documentation.
	Assist Operations Coordinator with policy decisions regarding extended work hours and duties.

ADDITIONAL ITEMS TO CONSIDER
	Continued operations and resources:
	Estimate the duration of the response and develop plans for replacing human and physical resources.
	Security and access control:
	Perimeter security needs for storage and distribution sites and resources for night operations.

Volunteer Worker Operation
RESPONSE - ALL HAZARDS The following action may/will be taken under any major emergency affecting the campus:
	FIRST PRIORITIES:
	Identify personnel resources on duty and available.
	Determine the number of additional personnel needed and skills required.
	Establish a pool of available personnel.
	Activate community resource plans.
	Provide the Vice President for Business and Financial Affairs with current status of staff.
	Establish a clearinghouse for employee information.
	Maintain employee records for payroll or claims purposes.
	Contact functional coordinators and determine staffing needs.
	Establish a process to register all volunteers and issue ID cards.
	Set up volunteer assignments and schedules.
	Establish schedules for work crews and arrange for relief.
	EARTHQUAKE CONSIDERATIONS:
	Coordinate with Situation Status Officer (Assistant to VP for Business and Financial Affairs) to determine structural status of buildings before assigning volunteer workers.
	Plan for the possibility that prior established routes will be blocked and impassable.
	Coordinate with Medical staff the use of volunteer personnel for rescue of injured.
	Determine specialized equipment and personnel needed.
	HAZARDOUS MATERIAL INCIDENT/FIRE CONSIDERATIONS:
	Develop staging area away from the hazard for volunteers.
	Ensure personnel has adequate protective clothing and equipment.
	Ensure the operational area has been evaluated by Health & Safety personnel.
	ADDITIONAL CONSIDERATIONS:
	Identification of staff, equipment, and supplies needed for long term operations.
	Special equipment needed for night operations.
	Staging areas and requirements for incoming assistance.