Emergency Plan: Checklist 4A1: Logistics Coordinator

Assignment: ASSISTANT LOGISTICS COORDINATOR
Checklist	4-A-1
Position	DIRECTOR, BUSINESS SERVICES
Section	LOGISTICS

FOR IMMEDIATE ACTION

	Remain calm.
	Evacuate if incident affects your building or office. Do not go to the incident site.
	Turn on your cellular phone.
	If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 619-594-1991.)
	Assist in setting up and organizing the Logistics Section and function as assistant to the Logistics Coordinator.
	Check with Operations Coordinator (Chief, Public Safety) and Planning Coordinator (AVP, Business Enterprises) to identify resources that will be needed.
	Arrange for the inventory and distribution of available resources and equipment.
	Prepare for the provision of all resources for the operation, including procurement and delivery arrangements for the following possibilities:
	Facilities
	Transportation vehicles and supplies
	Equipment maintenance
	Food/water/shelter supplies and facilities
	Communications equipment and personnel
	Personnel support
	Assist in making all logistical arrangements for procurement, delivery, payment and site contact of resources.
	Contact the Operational Area (City/County) to request mutual aid resources.
	Advise the Operational Area (City/County) if any San Diego State University resources are used for mutual aid
	Support the provision of San Diego State University facilities for Red Cross Shelter sites, as directed by the Vice President for Business and Financial Affairs.
	Working with Logistics Coordinator, prepare to order resources needed from off-site locations.
	Prepare to arrange emergency service contracts, as requested.
	Provide resources to the campus, as requested and approved by the Vice President for Business and Financial Affairs.
	Ensure that information is maintained regarding the status of all San Diego State University personnel, members of the public, visitors and contractors on San Diego State University property; coordinating with the EOC.
	Help track all emergency expenses, maintaining complete records and using the specified accounting system.
	Assist the Logistics Coordinator to manage compensation claims and related matters.
	Manage the deactivation process, tracking the return of equipment and supplies that are borrowed or leased, the cessation of services when jobs are completed, and shutting down of temporary operations as the emergency subsides.
	Assist Finance Coordinator (University Controller) with the collection of documentation and records.
	Provide information and recommendations to the Planning Coordinator for the After Action Report.

PRIMARY RESPONSIBILITIES

	Provide all resources and support for the response operation, including procurement and delivery arrangements, for:
	Facilities
	Transportation vehicles and supplies
	Equipment maintenance
	Food/Water/Shelter supplies and facilities
	Communications equipment and personnel
	Personnel support
	Help arrange emergency service contracts.
	Ensure information is maintained regarding the status of all SDSU personnel, members of the public, visitors and contractors on SDSU property. Track all emergency expenses.

SUPPORT RESPONSIBILITIES

	Support Finance with collecting documentation and records.
	Support Operations with identifying mutual aid resources.

ADDITIONAL ITEMS TO CONSIDER
	Continued operations and resources:
	Estimate the duration of the response and develop plans for replacing human and physical resources
	Security and access control:
	Perimeter security needs for storage and distribution sites and resources for night operations.
	Will the campus become a reception point for outside victims?
	Extended operations:
	Some incidents could extend for several hours or days. Logistics must determine continued availability of staff and resources and arrange for replacements.

Emergency Plan

Checklist 4-A-1