Emergency Plan

Assignment: SITUATION STATUS
Checklist	3-B
Position	ASSISTANT TO THE VICE PRESIDENT, BUSINESS & FINANCIAL AFFAIRS
Section	PLANNING SUPPORT

• FOR IMMEDIATE ACTION :

	Remain calm.
	Evacuate if incident affects your building or office. Do not go to the incident site.
	Turn on your cellular phone.
	If your office or building is not affected, report to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 619-594-1991). Check in with the Planning Coordinator (AVP, Enterprise Operations).
	Install and set up status boards, maps and other displays. Collect information from all available sources and post it for easy access and interpretation, keeping the displays current and updated as new information is received.
	Quickly collect Priority 1 information necessary to determine operational problems and immediate needs of the victims:
	Type of emergency (e.g., fire, earthquake, air crash)
	Location of emergency
	Types of facilities involved (student housing, classrooms, etc.)
	Size of area involved (limited area or campus wide)
	Incident Command Post location
	Staging Area locations
	Access routes for emergency vehicles
	Assistance required (e.g., medical, fire, Physical Plant, EHS)
	Number and type of casualties/injuries
	Identify inconsistencies or information that obviously are not correct.
	Refer to the appropriate EOC section to verify and clear up any problems.
	Refrain from posting information until it is verified.
	Maintain the EOC Activity Log. (Record major events, situation reports, major decisions, etc.)
	Provide copies to the Vice President for Business and Financial Affairs and other EOC staff as needed.
	Evaluate information and disseminate it to EOC staff, assisting with periodic briefings.
	Provide information to Structural Damage Assessment (Director, Facilities Planning, Design & Construction) for use in compiling damage cost estimates.
	Assist the Public Information Officer (Director of Marketing and Communications) by providing and verifying information and assisting with rumor control.
	Monitor radio and television broadcasts for information that is of importance to SDSU operations, including:
	Weather
	Transportation routes status
	Local sheltering sites
	Reports from other CSU campuses
	Major Activities from the City and County
	Take pictures of status boards at regular intervals as a record keeping measure to track the progress of operations.
	Provide information, recommendations, and assistance to the Planning Coordinator for the After Action Report.

• PRIMARY RESPONSIBILITIES

	Collect, verify and process all information and intelligence.
	Evaluate and disseminate information throughout the EOC. Monitor radio and television for information.
	Maintain the current status of all SDSU buildings, facilities, and operations.
	Post and maintain status boards and other EOC displays.
	Identify inconsistencies and verify information for accuracy.

• SUPPORT RESPONSIBILITIES

	Assist the Public Information Officer with information verification, rumor control, and event posting.
	Assist the Operations Coordinator (Chief, Department of Public Safety) with keeping track of field operations, staff, numbers and the progress of building inspections.

ADDITIONAL ITEMS TO CONSIDER
	Campus condition:
	What is the extent of casualties, injuries, and damage? What is the extent of the damage to the surrounding local community?
	Documentation:
	Remind other Section Coordinators to document their activities for recovery records.