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Checklist |
3-A-1 |
Position |
Director, Physical Plant |
Section |
PLANNING |
| Remain calm. | |
| Evacuate if incident affects your building or office. Do not go to the incident site. | |
| Turn on your cellular phone. | |
| If your office or building is not affected, report to the EOC. (If unable to report to the EOC, call Dispatch at 619-594-1991.) Assist in the management of the Planning Section; provide and maintain current and updated information on the emergency situation. | |
| Activate Situation Status (Assistant to VP for BFA), ensuring the displays are set up and maintained and the proper reports are made. | |
| Assist in activating Structural Damage Assessment (Director, Facilities Planning, Design & Construction), assuring that: | |
| Initial facility inspections are made and that proper reports and assessments are made. | |
| All damage to SDSU facilities is fully documented, damage estimates are made, and damaged buildings are posted and secured. | |
| Coordinate with the Operations Section regarding facility inspections and posting; determine whether follow-up inspections are required. | |
| Advise need for structural engineers or other structural specialists. | |
| Coordinate damage assessment with other EOC functions. | |
| Make plans for ongoing operations to include the expected duration and extent of the response effort and initiation of recovery activities and programs. | |
| Identify immediate repair and construction projects, prioritizing for public and employee safety and assure containment of hazards and unsafe areas and priority use of buildings. | |
| Coordinate with the Vice President for Business and Financial Affairs to begin on projects. | |
| Determine that information is verified for accuracy and consistency before it is recorded or reported. | |
| Assist with OES/FEMA Documentation (Business Analyst, BFA) for disaster assistance programs. | |
| Provide copies of inspection reports and photographs to substantiate damage and estimates. | |
| Collect information from all response staff and prepare the After Action Report for the Vice President for Business and Financial Affairs’ signature. | |
| Assist Finance Coordinator (University Controller) with the continuing application process for disaster assistance. |
| Assist in the management, display, and maintenance of all information about the following: | |
| Situation status | |
| Planning for ongoing operations, developing the action plan | |
| Engineering safety | |
| Damage inspections | |
| Damage assessment | |
| Recovery aspects | |
| Coordinate with the Operations Section and others in the EOC for damage inspection / assessment team operations. | |
| Manage the shutdown and restoration of damaged facilities. | |
| Ensure the survey of all structures and that posting and restricting entrance to campus is completed. |
| OES/FEMA Documentation and program. |
ADDITIONAL ITEMS TO CONSIDER |
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Campus condition: |
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What is the extent of casualties, injuries, and damage? What is the extent of the damage to the surrounding local community? |
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| Campus closure: | |
| Will the incident require the closure of campus?How long will the campus be closed? What information will students, faculty and staff need? | |
| When will the academic process resume? | |