Emergency Plan: Checklist 2-A-1: Operations Coordinator

Assignment: ASSISTANT OPERATIONS COORDINATOR
Checklist	2-A-1
Position	HIGHEST RANKING OFFICER, DEPARTMENT OF PUBLIC SAFETY
Section	OPERATIONS

FOR IMMEDIATE ACTION

	Remain calm.
	Evacuate if incident affects your building or office. Go to the alternate Emergency Operations Center (EOC) in Physical Plant. Do not go to the incident site.
	Turn on your cellular phone.
	If your office or building is not affected, go to the EOC. (If unable to report to EOC, call Dispatch at 619-594-1991.)
	Once at the EOC, get briefed to help organize and activate the Operations Section.
	Establish a journal/log for recording activities.
	Assist in establishing a communication link with the Communications Dispatcher.
	Assist in evaluating operational needs and response based on: The type of emergency. Location of emergency and types of facilities involved. Size of area involved (limited area or campus wide). Number and type of injuries/casualties. Access routes for emergency vehicles. Assistance required (e.g., medical, fire, Physical Plant, EH&S).
	In coordination with the Vice President for Business and Financial Affairs and the Planning Coordinator, assist the Operations Coordinator to develop a tactical plan.

PRIMARY RESPONSIBILITIES

Assist Operations Coordinator in assuming operational command of the response.

Assist in managing the Operations section of the EOC, including the following response teams:

Help keep the Vice President for Business and Financial Affairs informed of response team activities.

Help evaluate operational information and determines priorities.

Help to deploy teams to address problems.

SUPPORT RESPONSIBILITIES

	Help Operations Coordinator recommend Mutual Aid needs and resources.
	Help Operations Coordinator provide information to Situation Status (Assistant to the Vice President for Business and Financial Affairs).

FIRST PRIORITY / CONSIDERATION

	Number one priority is LIFE SAFETY. Help Operations Coordinator determine if the following branches need to be activated: Medical for emergency triage or first aid. Search & Rescue to find and rescue injured and trapped students and staff. Law Enforcement to evacuate people away from a danger zone. Health & Safety to assist with control and containment of a hazardous material.
	With Operations Coordinator, authorize immediate actions according to safety and emergency operation procedures including on-site treatment of the injured, occupancy status of the buildings, and procedures for relocating students, employees, and visitors away from dangers and hazards.

STAFFING ACTIONS
	Help Operations Coordinator determine what staff resources are immediately available and make requests for appropriate personnel and equipment resources needed for control of the incident.
	Help Operations Coordinator make requests to Logistics (AVP, HR and Risk Management) for resources, which are needed or will be needed soon. Determine if public agency mutual aid is required for any operations on campus. Upon concurrence with the Vice President for Business and Financial Affairs, determine if outside assistance will be responding; establish procedures and staffing for the incoming assistance.
MEDICAL ACTIONS
	Help Operations Coordinator direct the establishment of the Medical Staging and Treatment Area. Ensure that supplies are available. Establish and implement procedures and priorities for Medical Treatment First Aid, etc. Verify that emergency transportation has been called for severe cases; transport to the closest emergency facility.
ACCESS CONTROL ACTIONS
	Help Operations Coordinator direct staff to cordon off unsafe areas, secure facilities, and control access where there is damage. Have utilities shut down, if presenting a possible hazard.
	Ensure traffic control is established to provide access for emergency vehicles.
	Help Operations Coordinator direct the establishment and control of on-campus evacuation reception areas.
	Deal with requests to re-enter buildings, coordinate with the Vice President for Business and Financial Affairs.
PLANNING AND SITUATION STATUS ACTIONS
	Assist Operations Coordinator to coordinate with Structural Damage Assessment (Director of Facilities Planning, Design & Construction) regarding safety and initial damage inspections, support damage assessment with Building and Utility teams, as required. Following Damage Assessment, continue to have Law Enforcement inspect and ensure people are kept out of damaged and/or dangerous areas.
	Assist Operations Coordinator to coordinate with Planning (AVP, Enterprise Operations) and Structural Damage Assessment to identity priorities for further inspections, repairs, service restoration, and facility restoration.
	Assist Operations Coordinator to forward information to Situation Status (Assistant to the VP for Business and Financial Affairs) and others in the EOC. Keep the Vice President for Business and Financial Affairs informed of events and actions. Work closely with Situation Status to keep track of site operations.
RESOURCE LOGISTICS ACTIONS
	With Operations Coordinator, request site food/water and other personnel support for response teams from the Logistics Coordinator (AVP, HR and Risk Management). Request arrangements for a secure site away from public access (THE EOC IS NOT A SHELTER OPERATION).
	Plan for ongoing operations if damage is severe or field activities appear to be extensive. Assist Operations Coordinator to coordinate with Logistics Coordinator (AVP, HR and Risk Management), Human Resources Officer (Director, Center for Human Resources) and the Vice President for Business and Financial Affairs to plan for extended operations, especially during non-business hours.
	Helicopter requests: determine landing zone(s) as necessary; see GPS coordinates.
RECOVERY ACTIONS
	Assist Operations Coordinator to coordinate and direct the cleanup, salvage, and repair efforts for all facilities.
	Provide lists of personnel on duty and any preliminary information on personnel matters or claims to Human Resources.
	Provide information and recommendations to Planning for the After Action Report.
	Support the OES/FEMA Documentation (Manager, Accounting Services) files with photographs and source documents; time records, field notes, etc.
ADDITIONAL CONSIDERATIONS Continued Operations and Resources: Estimate the duration of the response and develop plans for replacing human and physical resources. Extended Operations Some incidents could extend for several hours or days. Security and Access Control Perimeter security needs and resources for night operation. Will the campus become a reception point for outside victims?