Emergency Plan

Business and Financial Affairs > Emergency Plan > Emergency Response: Management-Command >

Checklist 1-B

Assignment: EMERGENCY OPERATIONS EXECUTIVE / INCIDENT COMMANDER
Checklist	1-B
Position	VICE PRESIDENT FOR BUSINESS & FINANCIAL AFFAIRS
Section	MANAGEMENT/COMMAND

FOR IMMEDIATE ACTION
	Remain calm.
	Evacuate if incident affects your building or office. Do not go to the incident site.
	Turn on your cellular phone.
	If your office or building is not affected, go to the Emergency Operations Center (EOC). (If unable to report to EOC, call Dispatch at 619-594-1991.)
	Obtain authorization from President to activate Emergency Plan.
	Consult with President to consider declaration of emergency and/or closure.
	If the incident requires the campus closure, how long will the campus be closed? What information will students and employees need?
	Authorize emergency alert messages and dissemination of public education/information to the campus community by the PIO ( Director of Marketing and Communications). Through PIO, communicate to students, faculty and staff who will want to know what they should do, when, where and how they can help.
	Activate the EOC.
	Establish a communication protocol with EOC staff and a communication link with the Police Dispatch Center.
	Appoint a scribe to keep a written log of phone messages, actions taken, etc.
	Conduct an initial briefing with EOC staff and issue directives to EOC staff as required. Establish a communication protocol with President and EOC staff.
	Assign personnel to staff ICS functions:
	Operations (Chief, Department of Public Safety)
	Planning (AVP, Enterprise Operations)
	Logistics (AVP, HR and Risk Management)
	Finance (University Controller)
	Conduct an initial situation assessment to determine:
	Type of emergency
	Location of emergency
	Initial damage to campus and infrastructure
	Size of area involved
	Human resources immediately available and number of additional people required.
	Field Command Post location(s): Evaluate need for and use of field command posts; assign as appropriate.
	Staging Area locations
	Access routes for emergency vehicles
	Immediate assistance required (medical, fire, physical plant, environmental safety)
	Number and type of injuries/casualties
	Resources needed for night operation
	Develop and implement control plans which may include:
	Perimeter control provisions / interior patrol provisions
	Building/area evacuation procedures
	Liaison with other emergency agencies
	Traffic control plans
	Mobilization of on-duty personnel
	Mutual aid contingencies
	Direct situation analysis staff to prepare detailed assessment of damages, injuries, casualties, etc.
	Request personnel and equipment as needed for control of the incident.
	Establish contact with local (city, county) emergency operations centers.
	Determine the impact of the incident beyond the immediate campus. Advise the President.
	Obtain weather forecast.

CONTINUING OPERATIONS
	Identify staging areas for incoming resources.
	Obtain periodic updates from the Field Command Post(s) and brief the President and other Policy Group members. Keep all informed about changes and conditions.
	Provide, via the PIO, periodic updates to the media.
	Request from section heads ongoing status reports regarding their activities and resources.
	Remind section heads concerning documentation of their activity for recovery records.
	Evaluate the continuing need for and use of field command post.
	Advise EOC staff to begin recovery efforts and contingency plans when appropriate (may be concurrent with response efforts).
	Will the campus become a reception point for outside victims?
	Request recommended sites, as needed, for casualty collection point and/or coroner operations.
	Develop plans for replacing human and physical resources.
	Monitor Stress:
	Observe staff for signs of stress or inappropriate behavior and conduct stress debriefing sessions, if appropriate. Refer anyone exhibiting symptoms to the Trauma Unit or EMS.
	Provide periodic rest periods for staff and relief when indicated.
	Transfer command if the emergency exceeds 12 hours, or if stress indicates a transfer.
	Estimate duration of the response, if possible.

END OF EMERGENCY INCIDENT
	State of Emergency Over: Confer with President for authorization to announce end of the State of Emergency when appropriate.
	De-escalate and de-mobilize, when appropriate, and provide this fact to the President, EOC staff and PIO.
	Establish a time for debriefing before closing the EOC and Executive Policy Group.
	Recovery Expectations:
	When will the academic process resume?

Dial 9-1-1 for any emergency and University Police will respond.

[top of page]

Last updated September 18, 2007
Site contact: UCO Web Support