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Leadership starts here

Division of Business and Financial Affairs

Environmental Health and Safety


Exhibit 6: Hazard Evaluation — Clerical and Administrative Employees

Hazard Evaluation for General Work Areas and Special Job Safety Classes

Job or Task Potential Occupational Safety/Health Hazard Preventive Safe Work Conditions, Safe Work Practices or PPE
Moving or placement of office furniture Could be involved with trips and falls. Possible injuries caused by bumping into edges of desks, open drawers, or sprains and strains by improper moving techniques. Assure adequate aisle space and improve safety awareness.

Keep work areas clear of unnecessary articles. Don’t store items on floor. Don’t place cords where they may be a tripping hazard.
Filing cabinet use Cabinet tipping over onto employee

Pinching fingers and body parts
Open only one drawer at a time.

Use care in closing drawers, assuring that all fingers and hands are clear.
Lifting and carrying Back and extremity strains and sprains Use of proper lifting and reaching techniques. Use of hard carts for heavy loads.
Video display terminals Visual stress due to improper lighting and work station design Background lighting and screen lighting should be compatible and adjustable. Glare screens should be provided. Eye care and additional rest periods should be taken as needed. Screen positions should be adjustable.
Repetitive motion strain Repetitive strain injuries (e.g., carpal tunnel syndrome) Employees should be trained in methods to avoid repetitive trauma injuries.

Keyboards and furniture should be ergonomically safe and adjustable.

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