Appropriate Use of the PCC

	Accounts Payable
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	Appropriate Use of the PCC
	Requires Adobe Reader Guidelines Cardholders must follow the guidelines outlined in the PCC handbook [PDF]. Contact Accounts Payable at ext. 4-2915 to apply for a card. Routine Purchases Supplies and services $1,000 and less, including tax and shipping, may be purchased with the PCC. Departments may, at their option, establish “customized” limits for: Maximum dollar limit for each purchase transaction $1,000 and less Maximum limit per month not to exceed the lesser amount of 10% of the department’s expenditure for supplies in the prior fiscal year or its supplies budget for the current year The PCC may be used for advertisements. For employment advertisements, contact the Center for Human Resources for approval prior to ad placement. The PCC is intended for low dollar value transactions for supplies and services including subscriptions, memberships, and film rentals. For questions regarding qualifying services, contact Accounts Payable at ext. 4-2915. The PCC may not be used in the procurement of the following items: Alcoholic beverages Animals (except for instructionally-related purposes) Cash advances Contracts Firearms Food (except for instructionally-related purposes) Gases Hazardous materials Large volume, routine repetitious purchases from one supplier (should be coordinated with Contract & Procurement Management to establish an open purchase order Leases Maintenance agreements Narcotics and other controlled substances On-going services Personal purchases; such as phone services, cell phones, pagers Postage; all US and United States Postal Service (USPS) services Public works projects (contractual) Purchases for other department(s) (except for Procurement Services buyers) Receptions, ceremonies, benefits Recruitment of employees Services performed by an individual/sole proprietor Software licenses (contractual) Splitting of purchases to circumvent the dollar limitation Travel, including lodging, transportation, meals and incidentals; with the exception of conference registration fees Note: Personal purchases with the PCC will result in immediate cancellation of the PCC and will require repayment to the university.
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