Accounts Payable Forms

	Accounts Payable
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	General AP Forms Procurement Credit Card (PCC) Forms SDSU Electronic Forms Travel Forms Athletics Forms Wireless Forms Wire Transfer Request Forms General AP Forms Accounts Payable Check Request — [Word] [PDF] Accounts Payable Payment Checklist — Checklist to be used when making payments to guest speakers, special lecturers, distinguished visitors, performers, faculty/staff recruits or other consultants (non-employees) for payments of services, travel reimbursements and stipends. [Word] [PDF] Check and Voucher Reconciliation — A cover sheet for Petty Cash disbursement reconciliation. [Excel] [PDF] Expenditure Transfer Form — The expenditure transfer form should be used to transfer expenditures AFTER payments have been made against the Purchase Order. Please submit this form to Accounting Services. [Excel] [PDF] Final Close Request Form — The online Final Close Request Form is designed to facilitate the final close of open Purchase Orders and reduce outstanding encumbrances. Foreign National Information Form Office Supplies Web Account Application Payment Request for Guest / Special Lecturer — This form is intended to pay guest lecturers only and is not to be used for expenditure reimbursements. Effective January 1, 2004, Senate Bill 41 will amend California law by removing the California State University (CSU) from certain civil service conflict of interest provisions made applicable to the CSU last July 2003. This legislation creates new Public Contract Code [PCC) provisions that are less restrictive than those in the current law for employees with teaching or research responsibilities, and may apply to CSU employees that provide guest lecturer or other services. A Question and Answer document that addresses the most common questions is available to assist in providing an understanding of this legislation. [Excel] [PDF] Small Dollar Disbursements Voucher — The Small Dollar Disbursements Form is designed to reimburse employees for small purchases made on behalf of the university. [Excel] [PDF] Subscription Membership Order Form — [Excel] [PDF] Supplier Payment Data Record [Std. Form 204] — The State of California requires a Payment Data Record be kept on file for all suppliers doing State business. Wireless Accounts Payable Check Request.[Word] [PDF] Wireless devices for business use. [Word] [PDF] University-owned and employee-owned wireless devices. [Word] [PDF] Wire Transfer Request [Word] [return] Procurement Credit Card (PCC) Forms Request for Participation — [Word] [PDF] Acknowledgment of Receipt of PCC Handbook — [Word] [PDF] Acknowledgment and Responsibility — [Word] PDF] Lost Receipt Report — [Excel] [PDF] JP Morgan Chase Dispute Form — [Word] PDF] Monthly PCC Purchases Report — [Excel] [PDF] [return] SDSU Electronic Forms SDSU Electronic Forms Page [return] Travel Forms Authorization to Use Privately Owned Vehicles on State Business (Std. Form 261) Condition of Reimbursement for Moving Expenses — [Word] [PDF] Request for Reimbursement of Moving Expenses — [Word] [PDF] Monthly Report of Official Mileage by Private Car — [Excel] [PDF] Request for Authorization for Reimbursement of On-Campus Interview Expenses — [Word] [PDF] T2: Request for Absence from Campus — [Excel] [PDF] Hotel/Motel Transient Occupancy Tax (TOT) Waiver (Std. Form 236) — [Excel] [PDF] Travel Expense Claim (Std. Form 262) — [Excel] [PDF] Vehicle Accident Report (Std. Form 270) Note: Additional travel-related links may be found on the State of California, Department of General Services, Fleet Administration Web site. [return] Athletics Forms Athletics Purchase Order Requisition Athletics Team Meal Roster, Per Diem Only — [Excel] [PDF] Athletics Team Meal Roster, Non Per Diem — [Excel] [PDF] Form T-2 for Athletics, Request for Absence from Campus — [Excel] [PDF] Travel Expense Claim, SDSU Athletics Department (STD. 262) — [Excel] [PDF] Prospective Student-Athlete Official Visit Expense Request Form — [Excel] [PDF] [return]
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