Administrative Desktop Services

New Employee Hire & Employee Transfer

Guidelines for the New Employee or Transfer Employee

• Center for Human Resources Procedures
• Ordering Telephones & Other Items
• ADS Inventory Update
• Checklist for Personnel Transfers & Equipment Moves

Center for Human Resources Procedures

On their first day, the new Employee should report to the Center for Human Resources located in the Extended Studies Center, Fourth Floor, and fill out new hire paperwork. Employee should bring:

• Employment contract or offer letter
• Their original Social Security card
• One other form of identification to prove eligibility to work in the U.S.

The most common forms include driver license or passport. A list of acceptable ID items is available in CHR. CHR will issue authorization forms for a Staff ID card and for parking. For short-term employees, a paper ID card will be issued. This is valid for parking and keys.

Photo ID

Employee will receive an authorization slip from CHR for a new Staff ID card. Please bring the slip to Aztec Card office, Aztec Center AC-183 (4-6800) to be photographed and obtain the card.

Parking Permit

Employee will receive an authorization slip from CHR for a new Staff ID card. Bring the slip to Aztec Card office, Aztec Center AC-183 (4-6800) to be photographed and obtain the card. To pay for and receive a parking permit at the Cashier’s office in Student Services Building West SSW-2620, employee must have either:

• Staff ID card
• Picture ID and paper parking authorization from CHR

Employee should be prepared to pay for at least the first month’s parking, and then may elect to have subsequent parking fees deducted from the monthly paycheck.

E-Mail Account

Staff employees receive a university e-mail account from Telecommunications & Network Services (TNS) at Love Library LL-200. Employee fills out appropriate forms and receives user login and temporary password. Employee should change password upon first use of e-mail account.

Door Keys & Building-Access Cards

The originating department gives an employee who needs keys a Public Safety Authorization Slip and/or an SDSU Magnetic Access-Card Request slip. The employee brings the appropriate paper work with their new valid Student or Faculty/Staff ID to the Key Issue window at Public Safety, located in the DPS Building. For more information, see Key Issue.

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Ordering Telephones & Other Items

New Office Telephone

Department’s designated telephone coordinator fills out Phone and Voicemail Service for the following items, in reference to the new employee’s office area: phone jack, phone line, phone set, update PH directory optional (if required by job, as per supervisor); voice mail, long distance authorization, and office-campus calling card.

Office With Existing Phone

Update PH directory optional (if required by job, as per supervisor): voice mail, long distance authorization, off-campus calling card; may assume preexisting voice mail account if prior user gives password; otherwise, TNS needs to reset.

Other Items  — When required to perform one’s job.

• Accounting Signature Authorization Card — contact Accounting Services
  
  
• Business Cards — contact Reprographics Services
  
  
• Cell Phone — Telecommunications and Network Services (TNS) does not offer cell telephone services. See Voice Services Web page for more information.
  
  
• Procurement Credit Card — contact Contract & Procurement Management
  
  
• American Express Credit Card — contact Enterprise Operations x46018
  
  
• Defensive Driving Certification — contact Public Safety Required when traveling on State Business via a State vehicle, rental car, or personal car.
  
  
• On-line Ordering Authorization — contact Contract & Procurement Management Required for on-line requisition processing.
  
  
• Pager — TNS no longer provides pagers. Contact your department manager to arrange for one.

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ADS Equipment Inventory Update

Department DARE submits a Notice of Inventory Update when a workstation has been assigned to a different staff person. ADS will update the system inventory upon receipt of your request.

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Checklist for Employee Transfers & Equipment Moves

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This page last updated  September 20, 2007
Site Contact  UCO Web Support